A great number of the most important documents in life require notarization. And most probably, you, like everyone else, have spent an entire day or more attempting to get in touch with a notary public to have a crucial document authenticated. Because the thing about notarization is that getting documents validated isn’t the most convenient of processes.
But times are changing, and like other things, there has been a more convenient way to notarize documents. And that’s where a remote online notary comes in.
Read on to learn more about remote online notarization and some of its major benefits.
Online Notarization: An Overview
Remote Online Notarization, also called RON, refers to having a state-licensed notary public notarize a document remotely through electronic signature, identity verification, and audio-video technology.
Many people have grown frustrated with the conventional paper-based notarization process. However, notarization is currently experiencing its digital uprising thanks to RON technology. Accustomed to digitization’s convenience, notaries and businesses can speed up the process of providing services to their customers and concluding licensed transactions by utilizing RON. The RON helps reduce risk and fraud throughout the process, increasing business efficiency and enhancing customer experience.
To put it simply, RON involves a licensed notary doing their thing digitally and completely compliantly, without worrying about having to get something notarized in person.
Having understood what Remote Online Notarization (RON) is, let’s look at how it proves beneficial to us.
The Benefits of Remote Online Notarization
With everything needing to be digitized these days has made online notarization quite popular. Below are some notable benefits RON offers over in-person notarization.
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Extremely Convenient
In the traditional sense, meeting a notary in person is time-taking. On the other hand, users will find remote online notarization significantly more convenient.
With RON, notaries can perform their notarial duties without meeting the signers. By eliminating this step, RON makes notarization more accessible to those who don’t have reliable transportation, live in remote areas, or have irregular work schedules.
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Better And Faster Notarization Procedures
You can get client signatures more quickly—in a matter of minutes as opposed to days or weeks—by using remote notarization. Moreover, you can get things signed, notarized, and e-mailed on the same day. That means the days of traveling and long queues waiting after business hours to meet someone who needs a notary public are over.
And unlike paper documents, e-notarized documents can be filed, stored, and easily found on a computer, improving data storage and retrieval whenever required.
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Improved Customer Experience
The traditional procedure of meeting a notary face-to-face takes time. But by using the services of a mobile notary, your clients can sign documents anywhere through live video and audio conferencing. This technology makes interacting with you faster and easier, giving you a competitive edge. Plus, it’s very easy.
Once a client experiences RON, they will recommend you to their family, friends, and co-workers whenever a document needs to be notarized.
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Avoidance Of Errors
With paper-based procedures, it’s simple to make mistakes and even simpler to overlook a signature or two. But, remote online notarization is less likely since incomplete or incorrect sections are notified. This allows the client to fix mistakes then and there and prevent delays.
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Greater Security And Fraud Protection
Online notarization is more secure than traditional notary public notarization when done in person. In-person notarization requires a notary to manually review a photo ID or passport, which isn’t always accurate. However, remote online notarizations add an extra layer of security through identity-proofing methods like:
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Identity verification:
In this process, signers present a government-issued ID to the camera. The notarization software confirms the ID’s visual, physical, and encrypted security features, leading to a more sophisticated verification process than an in-person review by a notary.
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Knowledge-based authentication (KBA):
This process involves signers correctly answering several questions from their background, which are then verified from a third-party database. This adds another layer to identify the signer’s identity.
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Reduced Paper, Printing, And Mailing Costs
Completely digitizing the notarization process online eliminates the need for paper, printing, and mailing. The advantages of remote e-notarization go far beyond just “going green.” You may also see a noticeable reduction in your operating expenses, allowing you to enjoy the savings in your bank account. And when running a business, every cost saved counts.
To Conclude
Considering the above-given benefits, it’s safe to say that Remote Online (RON) is a more convenient way to get things notarized. While online notarization carries some security and identity-theft risks, a streamlined process perfected over many repetitions is reliable. In truth, many people believe that RON is much safer than traditional notarization.
Ready to give mobile notary services a try? Consider contacting United Mobile Notary and have your documents notarized today!
