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How to Download Multiple Emails from Gmail as PDF – Step by Step Guide

If we talk about the best webmail service nowadays, then Gmail comes first. Most people use Gmail for professional use to communicate with each other. It provides users with numerous features and manages their data. Gmail provides synchronization with the cloud and stores all mailbox data in the cloud. However, in some cases, if users want to save and convert important emails to PDF then how can they download multiple Emails from Gmail as PDF

Gmail also provides an inbuilt feature to download and save emails in PDF format. You can easily save emails in PDF format manually. This method is helpful if you have a limited number of emails but in the case of multiple Emails, the manual way is not feasible because no one has time to do it one by one. So, in that case, you can take the help of the advanced software which we have discussed further in this blog.

Ways to Export Email from Gmail as PDF

If any user wants to download multiple emails from Gmail as PDF format then what are the possible ways to do so? Here, we will discuss the manual as well as automated solutions to do so. You can follow the manual method if you have less number of Emails in your Inbox. And in case of a large number of Emails you want to download then you have to follow the automated solution. Both ways are given below, you can use them as per your needs.

Manual Approach

Let’s suppose you have 5 to 6 Emails in your Inbox then you can download and save them as PDF one by one easily. But in case, if you have more than 50 or 60 Emails then it is not possible to do it manually, and also it is a time-consuming process. So, let’s follow the below step-by-step process to do it manually

Step 1. Login to your Gmail Account from you want to save emails to pdf.

Step 2. Open your email one by one and click on the three vertical dots in the top right corner

Step 3. Select print from the multiple option list.

Step 4. In the destination menu, select the Save as PDF option and click the save button.

Step 5. Select the desired location on your system to save the Email in pdf format.

Automated Solution

The above manual method has some limitations over the automated approach because it is only feasible for limited number of emails. But if you want to save multiple emails from Gmail as PDF, then it is impossible for everyone to do it one by one. So, to overcome this limitation we have a Advanced Solution Gmail Backup Software to download Emails in bulk.

Features of Software

  • This software helps to save multiple Gmail emails to PDF in one go.
  • It can Backup Gmail emails with attachments from personal Gmail account.
  • It allows taking backup of single/multiple Gmail accounts.
  • It provides Email filter to download only required Gmail messages of a specific time interval.
  • You can also export report in CSV file format
  • It can save contacts and calendars as PDF documents

Below we have discussed step-by-step guide to use the Advanced Solution.

Step 1. Go to the start menu and open Gmail backup software.

Step 2. Launch the software and enter the Gmail credentials and click on “Login” button.


Step 3. Select the Emails and save as PDF format. you can also apply filters if you want to download specific Emails.

Step 4. Click on Browse and select the location to save the resultant PDF file

Step 5. Now, the Software will start the process.

Step 6. Once the process completes you can view the PDF file from the selected destination in your system.

Also Read SEO Link Building Services in Digital Market


In this blog, we have discussed the ways to download multiple emails from Gmail as pdf. Saving Gmail email in PDF format is easy, but when it comes to the bulk export of emails from Gmail to PDF, then there is manual method is not feasible to do so. Gmail allows to save only one email to pdf at a time. So, here we have discussed the limitations and also discussed the key features of the Software. This professional solution will enable you to save multiple Emails from Gmail as PDF in one go.

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