How Managers Can Implement Employee Tracking Software To Improve The Company

What do you think about the issue of employee selection in your Company? This very controversial issue often divides opinions: Is it essential? What are ethics?

However, you should know that many companies need this type of screening for various reasons and that it is legal.

Most importantly, managers should do it in a way that doesn’t embarrass employees or make them feel like their privacy is being violated.

You also need to know what alternatives are available to implement a practical and sensible surveillance system for the organization. Employee tracking software is the best way for this purpose. 

Best ways to implement Employee tracking software 

Below, we look at all of these points from a legal perspective and provide tips on the most effective tools for tracking actions, including real-time monitoring. You won’t miss a thing, will you?

Read ten tips to get your team tracking software set up and running correctly!

1. Clarify tracking rules

One of the first questions that come up when talking about team tracking is data protection. Don’t be surprised if your employees’ first impression when they hear the term is that they belong to some sort of corporate BB.

Using tracking software is undoubtedly not spying, and to ensure that its use doesn’t lead to disagreements and misunderstandings. For example, it’s effective not only from a technical standpoint but also from a team compliance standpoint. The supervisor needs to be clear about the monitoring rules from the start.

Here are some of them:

• Listing and recording the times of programs used, which applies to approved sites,
• Creating ranking lists of sites visited,
• Keeping track of inactivity time,
• Real-time tracking of staff performance, etc.

2. Reasons for implementation

If we follow our reasoning, there is nothing better for widespread adoption of a new product than a rationale for its implementation, don’t you think?

To this end, the manager will have to demonstrate that the software introduced can benefit the entire Company with evidence and concrete data (pictures, slides, charts, etc.). And that its installation will allow for transparent and objective control of employees’ work, giving them greater recognition and appreciation. It will also help identify and reduce absenteeism and better structure work processes.

3. Demonstrate the benefits

As you’ve already seen, team tracking software results in a significant increase in productivity and lay the foundation for a transparent and healthy relationship between managers and employees.

But how do you convince your team of this? If you’re smart, you should not only list the benefits of the tool but also present success stories with concrete, tangible data from other companies that have implemented management tracking software to give the team the credit they deserve.

4. Present the potential drawbacks

Like any system connected to the internet, no matter how secure it is, it is not 100% threat-free. A simple mistake, such as clicking on a spam link or visiting unauthorized websites, can facilitate an attack and compromise the team’s and Company’s sensitive data, with severe consequences.

To avoid such problems, the Company should develop an information security policy. The manager should clearly explain to all employees the responsibilities and penalties for violations and stress the importance of ethics and professionalism.

5. Enable employee feedback

In organizations, feedback is primarily geared towards personal and professional development. As everyone’s primary technology tool, feedback is a meaningful way to hear each employee’s personal experience in using it.

Every Company is different, so adjustments may be necessary. Who better to point this out than the users of the tool?

However, it is essential to note that no one can give an accurate and fair assessment if they are simply reprimanded and not recognized for their accomplishments. If an employee successfully adapts to a new tool and benefits from its use, they should get appreciation. 

Feedback systems are usually a two-way relationship, with the employee providing good results and the manager receiving appropriate evaluation in return.

6. Be prepared to use new tools.

It makes no sense to rent a garage and buy a bus. This rule also applies in the business world. Using tracking software to optimize operations and increase productivity makes no sense if the Company is not ready to implement the tool.

Before purchasing any software, be aware of the minimum system requirements for the software to work correctly (and to perform at its full potential consistently). You need to verify that the Company’s internet network supports the new data transfers and that the machines are up to date and compatible with the latest tools.

It is also necessary to thoroughly educate and train employees and, if necessary, invest in hands-on workshops organized in-house by competent experts.

To ensure smooth operations, prepare your Company and your team for new technologies.

7. Choose the right software

There are many teams tracking programs on the market, but there is the perfect software for every type of business and need.

Conduct business analysis to determine what you want from the system, then implement it. Remember, team track should focus on increasing employee productivity and value. This will create a more motivated team and better results!

8. Make it invisible

Effective tracking is like air – it’s everywhere, but no one notices it. You need to be aware of your subordinates’ every move but intervene in the work process on a predetermined schedule (e.g., weekly meetings) or when absolutely necessary.

9. Efficiency

Employee data is not essential, but this information must be used to get the job done. Managers notify the Problems and actions developed to address them. We need to identify professionals with potential and help them realize their potential. And that’s not all. Look at the big picture and don’t get caught up in the simplistic idea of “punish one and reward the other.” That way, you can get the most out of monitoring your employees.

10. Avoid intrusion.

The golden rule for effective employee monitoring is “non-intrusion.” In other words, track only the data you need to achieve your (previously identified) objectives and no more.

Generally speaking, the less intrusive you are, the easier it is to monitor your employees. Managers should avoid recording keystrokes, storing personal emails, and instant messaging conversations, as they can violate employee privacy.

How did you find this article? Are you a manager or employee considering implementing team tracking software?

Author Bio

Sarah Noah Liam is a 28-year-old Software Management person who enjoys programming Free Employee Monitor Software, and screen recording. She has a post-graduate degree in Computer science. She was raised in a happy family home with two loving parents.